Bristol Myers Squibb PROJECT COORDINATOR in Devens, Massachusetts

Executive Associate

Administrative Services

Devens - MA - US

Provide administrative support for Exec. Director and Group Directors, in Manufacturing Sciences and Technology (MS&T), based in our Devens, Massachusetts Manufacturing and R&D facility. MS&T is a global function, and with the Devens’ based leadership team providing technical leadership for biologics manufacturing sciences globally. Focus is support of supervisor, functional leadership team members, and staff with primary emphasis on the team members in Devens, MA. Support of the entire organization will be done in coordination with administrative staff in our New Brunswick, NJ site.

Specific Expectations:

  • Calendar management and meeting scheduling for supervisor and Group Director

  • Assist with group operations through scheduling team meetings, Town Halls, performance check-in meetings, etc.

  • Maintain up to date organizational information for department (organizational charts, etc.)

  • Travel arrangements for supervisor, Group Director, and occasionally for extended leadership team

  • Travel and entertainment expense tracking and report generation and distribution

  • Assistance with managing the departmental operating budget, including assembly of budget reports from SAP

  • Manages computational software purchases from quote through follow up on invoicing.

  • Manage purchases as necessary, including office supplies, lab supplies and equipment

  • SharePoint administrator/site owner for departmental site

  • Coordinate recruiting visits, including travel arrangements

  • Assist with employee onboarding and exits

  • Event planning

Qualifications:

  • Strong communication and interpersonal skills

  • Ability to plan proactively, anticipate needs and take action within an agreed upon framework

  • Ability to work on multiple tasks simultaneously and to balance priorities through the utilization of strong organizational skills and networks across the organization

  • Proficiency in MS Office suite of programs

  • Proficiency in other key support programs such as SAP SRM, Ariba, Concur, etime or demonstrated ability to learn and utilize new software

  • 5+ years in an administrative assistant role desired; previous experience in a biotech or pharma R&D setting is a plus

Bristol-Myers Squibb is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.